Registration & New Student Information

Child holding parent's hand walking to school.

Questions related to Student Registration may be directed to the School Attendance Secretary beginning Thursday, July 20, 2023, via a phone call to the school or to Central Office using the Questions & Feedback Link below.

Questions & Feedback

Questions & feedback are directed to appropriate departments for follow-up. Call JCS Central office for immediate/urgent needs.

If you need immediate registration assistance, please email registration@jcboe.net.

Jefferson County Schools uses the Aspen Family Portal for student registration. Family Portal accounts are connected to a parent/guardian's email address. This account is used to register and monitor Student Aspen Information for each student in the family.

Only parents/guardians who do not have a Family Portal in Jefferson County Schools should create a New Family Portal Account.

Parents with returning enrolled students who are also enrolling a new student, including Kindergarten Registration, should use their Existing Family Portal Account.

The Registration platform is NOT AVAILABLE ON MOBILE PHONES. Please USE A COMPUTER to register your student. If you do not have a computer, contact your child's school office to set up a time to visit and use a school device.

Create Family Portal

Only Create a Family Portal if you do not already have one.

NOTE: If you currently have a student in Jefferson County Schools, you should have already created a Family Portal Account for Student Registration and you can use the Existing Family Portal directions in the next column. If you have an enrolled student but did NOT create a Family Portal Account, please visit your child's School Attendance Clerk for assistance.

How to Access the JCS Student Information System

Step 1: Select Account Type

I do NOT already have a child enrolled in Jefferson County Schools.
I have current or inactive students already enrolled in Jefferson County Schools, but DO NOT yet have a Family Portal Account.

I do NOT already have a child enrolled in Jefferson County Schools.

I have current or inactive students already enrolled in Jefferson County Schools, but DO NOT yet have a Family Portal Account.

If you have a child currently enrolled in Jefferson County or If you have received the message shown below, please send an email to registration@jcboe.net to request a security code. You will need this security code to request an account.

Once you receive the security code, return to the Aspen Login and choose I am a parent and new to Aspen (refer to image below)

Screenshot of Aspen Account Type choice 2

Next, enter your security code and your (parent/guardian) last and first name.

Step 2: Create Aspen Account

Step 3: Confirmation & Next Steps

Step 4: Login to Aspen to Register

Step 5: Initiate Registration

Click on the initiate button circled in blue below.

Screenshot of Aspen Family Portal Main Page

If you have to stop and continue the registration later after logging back in, click on the green action check mark to continue.

Once your registration is complete you will receive an email notifying you that your registration has been submitted. Next, contact the school to set up an appointment to complete the registration process.

Please send any online registration questions to registration@jcboe.net

Existing Family Portal

Existing Family Portal instructions are for all families that previously created an account for any child enrolled in Jefferson County Schools.

Examples of Existing JCS Family Portals:

Students enrolling for the first time in a Middle School but attended an Elementary School in Jefferson County.
Kindergarten students with older siblings who are enrolled in Jefferson County Schools.

Account Access Questions

Contact your existing student's school if you do not recall the email address used to create the your Aspen Family Portal.
Use the I forgot my password link on the Aspen Login Page if you do not remember your password.

Step 1: Login to Your Aspen Family Portal
Step 2: Initiate Registration

Step 1: Login to Your Aspen Family Portal

Step 2: Initiate Registration

I am completing returning student registration for my existing student(s).
I am adding a new student registration to my existing Family Portal

I am completing returning student registration for my existing student(s).

Next, select the option to Start a RETURNING STUDENT REGISTRATION (See image below). NOTE: This option will be available in annually mid to late July.

NOTE: Do Not choose the option to start a NEW Student Registration.

After starting a RETURNING STUDENT Registration, follow the prompts to complete all registration fields and questions.

If you have to stop and continue the registration later after logging back in, click on the green action check mark to continue.

Please direct any questions regarding accessing the Aspen Family Portal or back-to-school registration to the attendance secretary at your child's school. School staff will return in late July.

I am adding a new student registration to my existing Family Portal

Click on the initiate button (circled in blue on the image below).

Highlight image of Aspen initiate button.

If you must stop and continue the registration later after logging back in, click on the green action checkmark to continue.

Highlight image of Aspen Action checkmark.

Pre-K and Kindergarten Registration

Pre-K Registration

Jefferson County offers free Pre-K programs at every elementary school. Your child may be eligible to attend.

Required Application Documentation:

Proof of Birth Date
Proof of Residency
Proof of Household Income (Earned and Unearned)
Tennessee Certificate of Immunization

Complete the Family Assistance Request Form or call the Family Resource Center at 865-397-4466 for additional information or to schedule an appointment.

Kindergarten Registration Screening Requirements

Jefferson County Schools Family Resource Center offers this free required screening throughout the school year. The screening needs to be completed prior to Kindergarten registration. Vision screenings are also offered, along with a speech/language evaluation, if needed. Referrals are made for further evaluations and early intervention.

This is a great way to get your child ready for Kindergarten!Tips and ideas for kindergarten readiness will be provided.

Kindergarten parent registration is offered throughout the county. Please contact your child's school for further information.

Kindergarten Registration Details: Access our Student Registration Page HERE

Free Developmental Screening

The Developmental Screening helps determine where your child is developmentally and will give you the opportunity to help your child be better prepared for Kindergarten.

The Screening measures the following developmental and pre-academic areas:

Personal data response
Color Recognition
Picture Vocabulary
Visual Discrimination- forms and uppercase letters
Visual motor skills
Gross motor skills
Rote counting
Identification of body parts
Follows verbal directions

When the screening is finished, the person screening your child will provide you with kindergarten readiness information. If your child has difficulty in a particular area(s) you will be given information and activities you can do at home to help prepare your child for school. If your child needs further evaluation to determine if services are needed, we will help you by making a referral or providing information on where you can go for help. It is important that you spend time working with your child everyday. Working with your child will promote development in the skill areas that will ensure readiness for kindergarten. Parents are their child's first teacher and your efforts are very important in helping your child be ready for school!